Data Contract Condition Language for:
China Health and Nutrition Survey

sorted by Category and Condition

April 20, 2014, 2:27 pm

Data Use

Cannot merge new files w/o amendment

G. The researcher will not attempt to link nor permit others to attempt to link the CHNS datasets with individually identifiable records from any other source.

No re-identification

H. The researcher will not attempt to use nor permit others to use the datasets to learn the identity of any individual, household, or community included in any CHNS dataset.

No redistribution of data

B. The researcher will not share these confidential data with anyone whose name does not appear in document 2 referred to in article K, below.
"Sharing" includes not only providing data as received from CHNS staff, but also providing secondary information obtained from the confidential data. This is not meant to hinder publication of the results of analyzing confidential data, but publication must not risk the violation of respondents' anonymity. The researcher must attest that he/she will not disseminate these CHNS confidential data to anyone not listed as a member of his/her research team and included in his/her IRB application. These persons must be at the same institution. Under no terms can data be shared with scholars at other institutions without their also following similar procedures. In other words, sharing is allowed only at the institution whose human protections form and signature are provided by the applicant researcher(s).



Stick to original research plan

A. The researcher will use confidential data only for the purposes he/she outlines in document 1 referred to in article K, below.


Training & Awareness

D. The researcher affirms that he/she has the capacity to restrict access to confidential data. Such capacity may include features of a computer operating system, software that removes electronic images of data from physical storage devices, locking cabinets in which to store the disks or tapes on which confidential data, including back-up copies, are written, and the training of personnel who will handle confidential data. The China Health and Nutrition Survey reserves the right to judge the adequacy of such protections.

Inspections & Penalties

Penalty

N. In signing a Data Use Agreement, the researcher acknowledges that any violation of its terms may result in his/her becoming subject to punitive legal action.

Publication

Cite/acknowledge data

M. The researcher will use the following acknowledgement in all publications resulting from use of the CHNS data: "This research uses data from the China Health and Nutrition Survey (CHNS). We thank the National Institute of Nutrition and Food Safety, China Center for Disease Control and Prevention; the Carolina Population Center, University of North Carolina at Chapel Hill; the National Institutes of Health (NIH; R01-HD30880, DK056350, and R01-HD38700); and the Fogarty International Center, NIH, for financial support for the CHNS data collection and analysis files since 1989. We thank those parties, the China-Japan Friendship Hospital, and the Ministry of Health for support for CHNS 2009 and future surveys."

Disclosure Requirements

F. The researcher will not release nor permit others to release any information that identifies individuals, households, or communities, directly or indirectly.

H. The researcher will not attempt to use nor permit others to use the datasets to learn the identity of any individual, household, or community included in any CHNS dataset.

J. To avoid inadvertent disclosure of individuals, households, or communities, the following guidelines will be used in the release of statistics derived from the data files.
1. In no case should all records in any row or column be found in a single cell.
2. In no case should the total for a row or column of a cross tabulation be fewer than three records.
3. In no case should a cell frequency of a cross tabulation be fewer than three records.
4. In no case should a quantity figure be based on fewer than three records.
5. Data released should never permit disclosure when used in combination with other known data.

I. The researcher will not use or permit others to use the data concerning individuals, households, or communities . . . . (2) to report data that could identify, directly or by inference, individuals, households, or communities.

No case listings in publications

I. The researcher will not use nor permit others to use the data concerning individuals, households, or communities (1) for commercial or competitive purposes involving those individuals, households, or communities or (2) to report data that could identify, directly or by inference, individuals, households, or communities.

Security

Security plan incorporated by reference

D. The researcher affirms that he/she has the capacity to restrict access to confidential data. Such capacity may include features of a computer operating system, software that removes electronic images of data from physical storage devices, locking cabinets in which to store the disks or tapes on which confidential dat including back-up copies are written, and the training of personnel who will handle confidential data. The China Health and Nutrition Survey reserves the right to judge the adequacy of such protections.

E. The researcher will use the restrictive measures - such as those listed in section D, above - to which he/she has access in safeguarding CHNS confidential data.

Work location defined

C. The researcher will use confidential data only on the premises of the department or institute whose chair or director has signed this agreement. Before these data may be moved to another department or institute, a new agreement specific to the new location must be submitted for approval, including all applicable signatures.

Extras Administration

IRB required

K.6. An IRB number and a copy of the IRB approval letter for the study that the researcher proposes to undertake. It is important to note that this IRB approval must limit use of the data sets to those noted on the IRB clearance. Data cannot be provided by any user to others not authorized to use these data in the IRB application.