Data Contract Condition Language for:
New York City - Department of Health and Mental Hygiene

sorted by Category and Condition

October 21, 2014, 9:34 am

Data Use

Data used for statistical purposes

6. That all data obtained from the New York City Department of Health and Mental Hygiene will be only sued for research and statistical purposes.

No administrative uses of data

6. . . . Furthermore, the identifiable information will not be used as a basis for legal, administrative, or other actions that may affect those particular individuals or establishments as a result of their specific identification in this project.

No redistribution of data

8. That no identifiable data obtained from the New York City Department of Health and Mental Hygiene will be released to anyone or any institution without the prior written approval of the New York City Department of Health and Mental Hygiene.

Only minimum necessary data

Not in contract, but is required as part of the application: III. A. . . . You may receive only items that you demonstrate to be pertinent to your project.

Stick to original research plan

7. That all identifiable data obtained from the New York City Department of Health and Mental Hygiene will be used only for the project proposed and the purposes described in Section II of the application. Use of the information for a project other than the one described in II above will not be undertaken until a separate application form for that project has been submitted to and approved by the New York City Department of Health and Mental Hygiene.

Training & Awareness

9. That I will ensure that all staff, contractors and consultants are aware of the confidentiality, security requirements, and restricted use of the data obtained from the New York City Department of Health and Mental Hygiene and of the penalties for its unauthorized use or release.

Inspections & Penalties

Penalty

2. That I am aware that N.Y. Penal Law 155.05 defines larceny as a wrongful taking of property by a false premise and that N.Y. Penal Law 155.30 states the larceny of property consisting of a public record is a class E felony, punishable by up to four years imprisonment.

3. That I am aware that N.Y. Penal Law 175.30 makes it a class A misdemeanor, punishable by up to one year imprisonment, to offer a written instrument containing a false statement or false information for filing with a public servant with the belief that such instrument will be filed as part of the records of such public servant.

4. That I am aware that N.Y. Penal Law 210.35 makes it a class A misdemeanor, punishable by up to one year imprisonment, to subscribe and swear to a false statement with knowledge that such statement is false.

Inspections & Penalties

Site Inspections can/will occur

10. That I authorize the New York City Department of Health and Mental Hygiene to perform on-site unannounced audits of the use and security of the data obtained.

Publication

Cite/acknowledge data

12. That any publication or report produced using the data will be in accordance with the terms of this application and is to contain the following statement: The information contained herein was derived from data provided by the Office of Vital Statistics, New York City Department of Health and Mental Hygiene.

Extras Administration

Expiration: Date or Length in DUA

6. . . . No data will be published or released in any form where a particular individual or establishment therein described is directly or indirectly identifiable.

IRB required

Not in contract, but is required as part of the application process: II E. All projects require Institutional Review Board (IRB) approval.

Return/destroy media

11. That identifiable information will be disposed of in a confidential manner within one year of the date of the original release unless an extension is requested of and approved by the New York City Department of Health and Mental Hygiene. I understand that identifiable information includes: certificate numbers,names, dates, social security numbers, addresses, institution names and any other information that may identify an individual. Anything that contains identifiable information will be destroyed. This includes original certificate copies, computer files and/or their abstracts and any reproductions obtained, either directly or indirectly from the New York City Department of Health and Mental Hygiene or through the National Death Index (NDI).

Signer has authority to bind university

1. That I am the person authorized to sign on behalf of The Regents of the University of Michigan, and my signature indicates organization support and responsibility for the data obtained from the New York City Department of Health and Mental Hygiene through this application.