Data Contract Condition Language for:
Iowa Department of Public Health

sorted by Category and Condition

November 22, 2014, 4:16 pm

Data Use

Data used for statistical purposes

III. Duties of the Parties. Duties of the Researcher. All Vital Statistics Records shall be used only for bona fide research purposes as set forth in the Application. The Research shall not use or permit others to use the Vital Statistics Records in any way except for statistical reporting and analysis.

No re-identification

III. Duties of the Parties
B. Duties of the Researcher
1a. . . . the Researcher shall not use nor allow anyone else to use the Vital Statistics Records to learn the identity of any person contained in the certificates provided.

III. Duties of the Parties
B. Duties of the Researcher
3. The Researcher shall maintain the confidentiality of all Vital Statistics Records. The Researcher shall not disclose any confidential information contained in the Vital Statistics Records, including but not limited to names and other identifying information of persons who are the subjects of such records, either during the period of this Agreement or hereafter. All identifiable and personal indicators shall be kept strictly confidential and shall not be used or released for any purpose.

No redistribution of data

III. Duties of the Parties
B. Duties of the Researcher
1a. . . . the Researcher shall not use nor allow anyone else to use the Vital Statistics Records to learn the identity of any person contained in the certificates provided.

Stick to original research plan

III. Duties of the Parties
B. Duties of the Researcher
7. If during the research study there is a modification of the project. . . . The Researcher shall not modify the use of Vital Statistics Records from that contained in the Application without prior written approval from IDPH.

Publication

Pre-review required

III. Duties of the Parties
B. Duties of the Researcher
9. . . . If the Researcher is not associated with an Iowa regent institution, the Researcher agrees to provide a copy of the proposed publication to IDPH at least thirty (30) days in advance of the proposed dissemination date. The publication shall not be published in any format without prior written consent of IDPH.

Security

Security plan incorporated by reference

III. Duties of the Parties
B. Duties of the Researcher
2. All Vital Statistics Records received shall be stored in a secure locked area with access restricted to project personnel for research purposes only as set forth in the Application.

Legal Details

Data Breach

III. Duties of the Parties
B. Duties of the Researcher
3. . . . . The Research shall immediately report to IDPH any unauthorized disclosure of confidential information. Such disclosure shall be grounds for immediate termination of this Agreement.

Extras Administration

Contract length and/or extension

III. Duties of the Parties
B. Duties of the Researcher
4. All certificates and data received from Vital Statistics Records shall be destroyed at the termination of the research project or in any case within two years, unless need for further retention is explained in the project description and approved in writing by IDPH through addendum to this Agreement. . . . .

Return/destroy media

III. Duties of the Parties
B. Duties of the Researcher
4. All certificates and data received from Vital Statistics Records shall be destroyed at the termination of the research project . . . . Destruction shall be by means which render the Vital Statistics Records unidentifiable and useless. The Researcher shall provide notification to IDPH of the destruction of the records.

7. If during the research study . . . . the project is terminated notice shall be sent to IDPH . . . stating the date of termination.