NIH Publication Reporting

Contact staff early and often for assistance!

Contacts:
E-Mail
Yan Fu, 763-2152
Lee Ridley, 763-2133

Background & Importance

In recent years, NIH has implemented policies and upgraded databases to:

• Keep better track of the research results of its awards
• To be able to evaluate its funded projects with quantitative data of publications and downloads
• To make research results accessible to the public

The inter-connected systems that have publications component include NIH Manuscript Submission System, MyBibliography in MyNCBI, eRA Commons Personal Profile Publications Section, PubMed, PubMed Central and RePORTER. (See glossaries and functions.) It becomes increasingly important for researchers to be aware of the reporting databases and to make efficient use of them to comply with NIH policies and to showcase the results of their research projects.  

NIH Public Access Policy

• The NIH Public Access Policy is mandatory and applies to all NIH funded authors including trainees. It requires all peer-reviewed manuscripts from direct NIH funding to be deposited in PubMed Central (PMC) upon acceptance. NIH is enforcing “ submission at the time of acceptance
• The policy only asks for final manuscripts which many publishers allow you to deposit in institutional or subject repositories such as PMC. Final published articles can be deposited into PMC if you have copyright permissions.
• The policy requires NIH applications and progress reports to include one of the compliance demonstration methods when citing an applicable article.
  
• Begining from Spring, 2013, NIH will depay processing of non-competing continuation grant awards if publications arising from that award are not in compliance.

What an author needs to do

• Cite applicable grant numbers in your article acknowledgement. Cite direct support, center grant and data collection grant. (See NIH policy/language under section 8.2.1 and PSC acknowledgement examples). It is very important to cite grant numbers so that paper and grant association can be established in NIH databases. Some publishers will deposit your papers to PubMed Central if grant numbers are listed.
• Check publishers' policies during copyright transfers. Publishers' policies vary from depositing the published paper automatically to leaving you to handle deposit. Publishers' policies determine submission methods. (Find out publishers' policies via Social Science Journals or contact PSC library.)
• For Method C, submission has to be done at the time of paper acceptance. You can set the public release of paper to 12 month after publication in NIH system if a publisher so requires.
• Approve the submissions made by publishers or PSC Library by following the email directions from NIHMS.
• Contact PSC Library if you have any questions.

What we do

• Review a copyright transfer agreement of a journal
• Locate journals policies regarding NIH policy
• Find out the submission method of a particular journal/publisher
• Submit manuscripts to PubMed Central
• Review citations for compliance in biosketches, progress reports and proposals
• Maintain your publications list as a delegate in MyNCBI (Delegate the authority to maintain your "My Bibliography")

Showcase Research Results

• List PMCID numbers in your publication citations and link them to PMC for increased public access. (Example: Wodtke, Geoffrey, David J. Harding, and Felix Elwert. 2011. "Neighborhood Effects in Temporal Perspective: The Impact of Long-Term Exposure to Concentrated Disadvantage on High School Graduation." American Sociological Review, 76(5): 713-736. PMCID: PMC3413291.)
• The NIH Public Access Policy and databases allow NIH to link and track publications and grants. The linked publications show up under the grant’s “Results” tab in NIH RePORTER.
• Check RePORTER entries for completeness of publication listing of your project. If it is not complete, follow instructions to add. This is particularly applicable to center grants or data collection grants. Direct funded papers deposited in PubMed Central will automatically show up in RePORTER.
  

 

updated 11/20/2012