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NIH Publication Reporting

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Contact staff early and often for assistance!

Yan Fu, 763-2152
Lee Ridley, 763-2133

This page intends to help researchers to comply with NIH public access policy and to manage their publications for NIH purposes including biosketches, grant proposals and progress reports.

The inter-connected NIH tools that have publications component:

  • NIH Manuscript Submission System
  • My Bibliography in MyNCBI
  • PubMed
  • PubMed Central
  • RPPR
  • SciENcv

See Glossary of NIH Publications Reporting Tools

New NIH Biosketch Format and SciENcv

New Biosketch format is required by NIH for applications due on or after May 25, 2015. See NIH Notice. There are two ways to create a new biosketch.

Using SciENcv

  • Sign into SciENcv,  using Commons login. (Delegates use My NCBI login.)
  • You can create a new biosketch from scratch, from an external source or from an existing profile.
  • Step by step instruction
  • Citations are linked to My Bibliography/My NCBI if you pick eRA Commons as the external source.
  • You can download the biosketch as a PDF, Word or XML file.

Using Word

  • Follow Instruction and Sample.
  • Steps to provide a “Complete List of Published Work in MyBibliography” (last item in Section C. Contribution to Science)
    1. Sign into My Bibliography. (See how to become a delegate if a staff member is assisting.)
    2. Make sure all papers in My Bibliography are authored by you. If there are ones by other researchers, move them to “Other Citations”.
    3. Find “This bibliography is private” in the upper left side. Click on “make it public”. Copy the public URL and use it to provide the link to “Complete List of Published Work in My Bibliography.”

More Resources
SciENcv Help
Youtube introduction


My NCBI and Bibliography Collections

  • My NCBI is a feature of the NCBI (National Center for Biotechnology Information) databases that allows you to save searches and collections.
  • It is linked to eRA Commons, PubMed, PubMed Central, NIH Manuscript Submission, SciENcv and RPPR.
  • My Bibliography, one component of My NCBI allows authors to collect and manage their own publications for NIH reporting. It populates publications list in biosketches (ScieENcv) and progress report (RPPR) from where you can select the ones to include.
  • The collection “Other Citations” contain publications authored by other researchers linked to your grant. (If such papers are found in “My Bibliography”, you can move them to “Other Citations”.)
  • Include all your publications whether they are NIH funded and whether they have PMCIDs. Include all types of publications (books, chapters etc).
  • You can add missing publications manually or from PubMed.
  • You can associate grants to papers from My Bibliography. You can monitor public access compliance status.

More resources
My Bibliography Help
My Bibliography (MyNCBI) FAQs

NIH Public Access Policy and Obtaining PMCIDs

NIH Public Access Policy requires peer-reviewed journal manuscripts arising from NIH funds to be submitted to the digital archive PubMed Central upon acceptance for publication. Once a paper is submitted and processed, a PMCID number becomes available to show compliance.

Steps to obtain PMCIDs.

Acknowledging NIH funding and provide a disclaimer

  • NIH Grants Policy requires all funded publications include grant numbers in acknowledgement and provide a disclaimer. (PSC acknowledgement examples)
  • Cite direct support, center grant and data collection grant so that paper and grant association can be established in NIH databases.
  • Some publishers will deposit your papers to PubMed Central if grant numbers are listed.
Methods of submission to PubMed Central
  • There are four methods to get PMCIDs.  Publisher’s policy determines submission method. Journals’ policies vary from depositing the published paper automatically to leaving authors to handle deposit.
  • Determine journal policy regarding NIH submission during copyright transfer. Communicate with the publisher if needed. (You can also check publishers' policies via Social Science Journals database or contact PSC library.)
  • Method A: Journal deposits final published articles in PMC without author involvement. Papers need to acknowledge NIH grant numbers to be identified for submission. See a list of Method A journals.
  • Method B (rarely used): Pay publisher a fee for depositing published article in PMC.
  • Method C: Author (or someone on author’s behalf) deposits final peer-reviewed manuscript in PMC via NIHMS (NIH Manuscript Submission System). For submission assistance, see NIHMS FAQs. For method C journals, submission needs to be done at time of paper acceptance so that a PMCID is available within 3 months of publication.  During the approval process, you can set the public release of paper to 12 month after publication in NIH system if a publisher so requires.
  • Method D: Publisher deposits for author if author notifies during copyright transfer. Method D is different from Method A. Author is still involved in the process by approving the PDF and web versions of submission. See a list of method D journals.

Author’s approval of submission

  • For Method C and Method D submissions, authors will receive emails from NIHMS asking them to approve the PDF and then the web versions of deposit.
  • A paper will not get a PMCID if not approved. Timely approval is critical to getting a PMCID within 3 months of publication.

Compliance Demonstration

For non-competing continuation awards, use My NCBI to report papers

Anyone submitting an application, proposal or report to the NIH must include the PMC reference number (PMCID) when citing applicable papers that they author or that arise from their NIH-funded research. See details at "Include PMCID in Citations" on NIH Public Access website.


Presentation Slides "NIH Public Access Policy: PMCID, MY NCBI & RPPR Progress Report"